Should Your Nonprofit Outsource its Bookkeeping Needs?

Online ContabilitateBookkeepingShould Your Nonprofit Outsource its Bookkeeping Needs?
2 martie 2022 Posted by Alex Bookkeeping

how much does it cost for nonprofits to outsource bookkeeping

Similarly, rapidly growing businesses also outsource their bookkeeping since their needs change regularly, and they apply their valuable time and resources elsewhere. The program offers numerous integrations and an easy-to-use interface, even for those who aren’t tech-savvy. FreshBooks is available on both computers and mobile devices, so you can stay on top of your nonprofit organization at any time. FreshBooks is a high-quality accounting program that can automate repetitive tasks and daily activities and ensure accurate and reliable bookkeeping. As mentioned, nonprofits have to follow strict rules to justify their financial position and fundraising expenses.

While for-profit businesses primarily focus on boosting profit, nonprofit organizations focus more on the accountability component of bookkeeping and accounting. A study by the Stanford Social Innovation Review found that nonprofits that invested in strong financial management practices, including bookkeeping, were more likely to achieve their mission and grow their organization. Strong financial management can come in many forms and there is no one size fits all for any bookkeeping for nonprofits nonprofit organization. In this article we’ll help you get started by exploring the benefits, risks and other considerations regarding outsourced bookkeeping for nonprofits. There are many reasons nonprofit organizations are moving to outsourced accounting services (OAS). The one most cited by top managers of fast-growth organizations is being able to focus on the mission, programs, and fundraising while having the assurance that finances are being competently managed.

Bookkeeping Services for For-Profit Businesses

Since the outsourced bookkeeping rates are often determined by the volume or number of transactions, pricing must be tailored to meet the particular requirements of your company. Considering all of the above, small businesses can expect to pay around $500 to $1,500 per month, whereas medium companies with advanced accounting needs have to cover around $1,500 to $5,000 every month. Finally, large businesses with multiple locations will easily be charged over $10,000 on a monthly basis. If you want to become a bookkeeper for a nonprofit, try looking at internships that could help you learn more about the processes. From tracking payments and expenses to creating reports and quarterly financial statements, FreshBooks is the go-to program with numerous uses.

how much does it cost for nonprofits to outsource bookkeeping

There are so many apps and software tools at our disposal these days that can make many of our tasks more efficient. GrowthForce accounting services provided through an alliance with SK CPA, PLLC. In addition to these basic bookkeeping activities, your costs will be impacted by how your accounting systems, policies and procedures, and reporting needs are set up and administered. Your outsourced bookkeeper can also help monitor giving for your organization. Correctly tracking income for each designated purpose lets you generate reports to see giving trends.

Simple, Flat-Rate Nonprofit Bookkeeping & Accounting Services

There is definitely a sweet spot where paying more has diminishing returns and you are essentially just paying more because you are not a good fit. Which accountant provides a larger net benefit to donors and to the overall internal controls of the organization? Clearly, the answer to both questions is Accountant 2; however, for micro-sized organizations, all of this should probably be done internally or by a voluntary board member because the cost will outweigh the benefits. When you select board members or hire an individual to serve as your executive director, you likely aren’t selecting them for their strong background in bookkeeping and accounting. Likely, you choose them based on their list of contacts, fundraising abilities, and proven commitment to your cause. As a result, most executive directors and nonprofit board members aren’t qualified to handle the bookkeeping and accounting for your nonprofit.

These requirements are typically too large for just one person to handle, thus making this endeavor more of a team effort. Outsourced bookkeeping can provide peace of mind knowing experts are on top of the accounting so your staff can focus on what matters most. These financial statements can provide helpful insight into your nonprofit’s financial health so that you can adjust accordingly and plan your next moves. A full-time bookkeeper handles the day-to-day accounting functions for your office.

Get your quote for nonprofit bookkeeping services

Costs for larger companies with more complex needs will likely run a bit higher, ranging between $2,500 and $5,000 per month. However, you eliminate equal or higher payroll expenses, and you don’t have to worry about benefit or retirement packages or other related expenditures. The average salary for a full-charge in-house bookkeeper or accountant can range from $35,000 to $55,000 per year. Besides payroll, you’ll likely have the added expense of benefits and a certain amount of overhead for things like office space and equipment. The overall cost for an in-house accounting staff member can be even higher depending on where your business is located due to the high cost of living in areas like Los Angeles and New York. A key benefit of Outsourcing is that it gives you the ability to customize the services with your bookkeeping needs.

Whether you spend one dollar on paper clips or $1,000 on a venue for a fundraiser, every transaction must be recorded. To do this, have your bookkeeper monitor and record your transactions or invest in a software solution that automatically tracks each expense for you. Administrative tasks are an essential element to any healthy organization. They may not be the most fun or rewarding parts of operating a nonprofit, but failure to keep up with them is not an option. So, relying on them to operate the back office can lead to costly mistakes with tax filings and donation tracking.

These services can be combined with outsourced accounting or provided as a stand-alone service. Small businesses often don’t have the resources to hire a full-time CFO, and their business can suffer for having an incomplete finance team. So, how does an outsourced accounting services provider price its equivalent services and return a profit? Likely, its personnel costs are at least 15% higher for full-time equivalents. Therefore, in order to make a profit, its personnel must work smarter and faster, eliminating much of the time spent by internal personnel that doesn’t deliver a direct benefit.

  • Figure out which works best for your organization and start tackling the problems with your books.
  • Adding this responsibility to an existing staff member’s to-do list will likely overwhelm your employees, and your books won’t get the undivided attention they need.
  • Throughout the process, the accounting business will regularly communicate with you to update you on their progress and request further input if necessary.
  • Bookkeeping is a critical component of running a successful nonprofit organization.
  • They will deal with your financial information, bank accounts, credit cards, invoices, and other important documents.
  • If they hire shared outsourcing services from professional outsourcing providers, the operational cost of the organization will reduce significantly.
  • Outsourcing with nonprofit accounting services means you won’t worry about scrambling to find help at the last minute.

Financial statements provide insight into how much money your nonprofit has, where you spend it, and how it’s used. You should also hire a financial officer or a treasurer who knows how to do bookkeeping for a nonprofit and is familiar with specialized accounting software. It goes without saying that you should never use your personal bank account for your nonprofit organization. You can always ask your bank about your account options and use those tailored for nonprofits.